Applicant Privacy Notice
How we collect, use, and protect your personal data when you apply for jobs through DAKDAN Talent
Last Updated: March 30, 2026 | Applies to: All Job Applicants Globally
Your Privacy Matters
This notice explains how DAKDAN Talent and prospective employers handle your data during the job application process. This supplements our Privacy Policy with application-specific details.
Quick Summary
What We Collect
Resume, cover letter, profile, application responses
Why We Use It
Process applications, match you with jobs, facilitate hiring
How Long We Keep It
6 months post-application (or longer if hired)
1. Who Processes Your Application Data
DAKDAN Talent (Platform Provider)
Role: Data Controller for platform services
Responsibilities:
- Facilitating job applications and employer connections
- Providing job matching and recommendations
- Storing and securing your application materials
- Platform analytics and service improvements
Contact: privacy@dakdantalent.com
Employers (Hiring Organizations)
Role: Independent Data Controllers
Responsibilities:
- Reviewing and evaluating your application
- Making hiring decisions
- Conducting interviews and assessments
- Compliance with employment and data protection laws
Each employer is responsible for their own privacy practices. Review employer privacy policies separately.
2. Application Data We Collect
| Data Category | Examples | Source |
|---|---|---|
| Identity Data | Full name, email, phone, location | You (application form) |
| Resume/CV | Work history, education, skills, achievements | You (file upload) |
| Cover Letter | Motivation, qualifications, career goals | You (optional) |
| Application Responses | Answers to employer screening questions | You (application) |
| References | Reference contact details, letters | You (optional) |
| Portfolio/Work Samples | Projects, publications, code samples | You (optional) |
| Interview Data | Interview notes, recordings (with consent), assessments | Employer/Platform |
| Assessment Results | Skills tests, personality assessments, technical challenges | Platform/Employer |
| Background Checks | Employment verification, education verification, references | Third parties (with consent) |
| Equal Opportunities | Diversity data (anonymized for monitoring) | You (optional, separate from application) |
Sensitive Data
We may collect sensitive personal data (special categories under GDPR/UK GDPR) only with your explicit consent or where legally permitted:
- Health data: For reasonable accommodations (only if you request)
- Disability status: For accessibility support and equal opportunities monitoring
- Race/ethnicity: For diversity monitoring (anonymized, separate from hiring decisions)
- Criminal records: Only for roles requiring background checks (with consent and legal basis)
You can withdraw consent at any time. Refusal will not affect your application.
3. How We Use Your Application Data
Processing Your Application
- Transmitting your application to employers
- Facilitating communication between you and employers
- Scheduling interviews and assessments
- Tracking application status and outcomes
Legal Basis: Contract (GDPR Art. 6(1)(b)) - necessary to provide recruitment services
Job Matching & Recommendations
- Suggesting relevant job opportunities based on your profile
- Proactive matching with employer needs
- AI-powered career recommendations
Legal Basis: Legitimate Interests (GDPR Art. 6(1)(f)) - improve user experience
Platform Improvement & Analytics
- Analyzing application success rates (anonymized)
- Improving matching algorithms
- Understanding user behavior to enhance platform features
Legal Basis: Legitimate Interests (GDPR Art. 6(1)(f)) - service improvement
Compliance & Legal
- Equal employment opportunity monitoring
- Responding to legal requests and regulatory compliance
- Preventing fraud and maintaining platform integrity
Legal Basis: Legal Obligation (GDPR Art. 6(1)(c)) + Legitimate Interests
5. How Long We Retain Your Application Data
| Scenario | Retention Period | Rationale |
|---|---|---|
| Application rejected | 6 months after rejection | Future opportunities, legal defense |
| Application withdrawn | 30 days after withdrawal | Process completion |
| Hired (employed) | Duration of employment + 3-7 years | Legal requirements, pension records |
| Talent pool (opted in) | Until you withdraw consent | Future job matching |
| Legal dispute | Duration of claim + limitation period | Legal defense |
After Retention Period
When the retention period expires, we securely delete your application data or anonymize it for statistical purposes (where anonymization is irreversible). You can request earlier deletion by contacting privacy@dakdantalent.com, subject to legal obligations.
6. Your Rights as an Applicant
You have the following rights regarding your application data:
Access Your Data
Request a copy of all application materials we hold about you (free)
Correct Inaccuracies
Update or correct any incorrect information in your application
Delete Your Data
Request deletion of your application (subject to legal retention requirements)
Withdraw from Process
Withdraw your application at any stage
Object to Processing
Object to use of your data for marketing or non-essential purposes
Data Portability
Receive your data in machine-readable format to transfer elsewhere
Exercise Your Rights
Contact us to exercise any of these rights:
• Email: applicant-privacy@dakdantalent.com
• Portal: Data Subject Request Portal
• In-app: Account Settings → Privacy & Data
We respond within 1 month (GDPR/CCPA compliant). Identity verification may be required for security.
7. Automated Decision-Making & AI
Our Commitment
We do NOT make hiring decisions solely based on automated processing. All AI-powered tools assist human decision-makers, never replace them.
Resume Parsing
What it does: AI extracts information from your resume (name, education, experience) to populate your profile
Impact: Low - you can edit all extracted data
Human oversight: You review and confirm all information
Job Matching Algorithm
What it does: Suggests relevant jobs based on your skills and preferences
Impact: Low - suggestions only; you choose where to apply
Human oversight: You make all application decisions
Employer-Side Resume Screening
What it does: Some employers use AI to rank/filter applications
Impact: Medium - may affect review priority
Human oversight: Employers must review applications; you can request human review
Your rights: Contest decision, request explanation, opt out where permitted
Note: Employers using AI screening must disclose this and comply with anti-discrimination laws. Report concerns to ai-ethics@dakdantalent.com
For more details, see our AI Terms of Service.
8. International Applications
If you apply to jobs in different countries, your data may be transferred internationally. We ensure compliance with:
- EU/EEA applicants: GDPR Article 44-50 safeguards (SCCs, adequacy decisions)
- UK applicants: UK GDPR international transfer requirements
- California applicants: CCPA cross-border transfer protections
- All applicants: Encryption in transit and at rest, secure data centers
For transfer safeguards, see our Data Privacy Framework Notice.
9. Questions or Concerns
Platform Privacy Team
General inquiries:
privacy@dakdantalent.com
Applicant-specific:
applicant-privacy@dakdantalent.com
Employer Privacy Concerns
For questions about how a specific employer handles your data, contact that employer directly. Each employer has their own privacy policy and data protection officer.
If you believe an employer violated data protection laws, you can also report to your local data protection authority.
This Applicant Privacy Notice was last updated on March 30, 2026. It supplements our Global Privacy Policy.